The Organized Desk!
The second Monday in January is Clean Off Your Desk Day and to celebrate I wanted to share with you a few strategies that I believe will help you keep the top of your desk organized.
The Papers –Even though the Cloud and scanners are popular we still have to deal with papers that come across our desk. Whether you are managing a business or your home it can get overwhelming and you push them in a pile to deal with later. A simple way to manage all incoming paper is to create a process. A process will help you determine what to do with the paperwork and not toss it in the, I will deal with later pile.
Personal-If you don’t have automatic payments set-up
- Bill arrives-place in incoming mail basket
- Make note in your calendar. Place bill in to-pay folder.
- Pay bill
- File in appropriate folder/scan
- Toss after a year if you no longer need it and have not scanned it.
- Mail/Email contract
- Received signed contract
- Save to Thumb Drive and back up to cloud
- Create Client File folder to place ideas and notes.
The Supplies- The pencils, pens, stapler, etc, that we need to keep accessible when working at our desk, unfortunately with no place to keep those items they can become a cluttered mess. I have 2 solutions depending on the design of your desk. If you don’t have desk drawers like me, pencil cups for pens, pencils and scissors will provide a place to store them and keep the desk clear. If you have drawers use organizers to keep the desk organized and supplies accessible. I also use clear glass spice jars to store paperclips and a small storage box to keep staplers, staple remover and supplies for my whiteboard.
The Projects- The simplest way to organizing project related information is to….
- Keep the physical paperwork/documents organized in a file folder
- Scan and save information to your computer or to the Cloud labeling the folder with the project name
- Create a folder in your email inbox for specific project related emails to stay on top of the details and related communication.
The End Of The Day Keeping your desk clear means establishing a routine for the end of the day. Put your supplies away, file project related papers in their folder and place in your desktop organizer or file drawer. Place other non project related paperwork in your in basket. Before you officially end your day, make a list of the tasks you need to focus on the next day. Ending your day with the routine will help you increase your productivity and keep you organized because instead of focusing on the piles when you return to your desk you will focus on getting things done.
Has this blog motivated you to see the top of your desk? Please share I would love to hear from you. In this New Year do you feel you need some help getting organized? If yes check out my Get My Life Totally Organized Group that was created as safe place where you can post questions, photos and videos of your organizing challenges and receive strategies that will help you get your life in order.